DTD is for ordinary follow-through: someone owes something, a response is pending, a deadline matters, or a loop needs to be closed.
Turn a meeting into owned action items, clarify missing deadlines, follow up with each owner, understand changes, and report when everything is complete.
“Here are today's meeting notes. Extract the action items and make sure they're done before next Monday.”
Hand over the mental load of waiting for a document, approval, quote, revision or answer.
“Get the revised quotation from this vendor before Thursday. If it slips, keep following up.”
Ask several people for inputs, track who has replied, chase the gaps and consolidate what comes back.
“Get everyone's Q3 forecast by Friday and send me the responses.”
Manage the back-and-forth required to find a time or settle a small operational question.
“Ask these five people for their availability next week and find a time that works.”
Wait until a date or condition is reached, then act only if the thread still needs attention.
“Follow up with Jane on Monday if she hasn't replied to this thread.”
Run routine requests on a schedule and chase only the people who have not responded.
“Every Friday, ask the team for their weekly numbers and chase anyone who hasn't replied by 3 PM.”
DTD can remind you, but the more useful version is asking it to keep checking until the outcome actually happens.
“On Friday, ask me if this invoice has been paid. Keep checking until I tell you it has.”
Forward the conversation that has stalled and tell DTD what outcome you are waiting for.
“Handle the follow-up on this. I need a final answer before Wednesday.”
There is no DTD syntax to learn.
Give him until Monday. If he still hasn't sent it, follow up Tuesday morning.
Actually, Priya owns this now. Follow up with her instead.
Don't send anything else without checking with me.
If he doesn't respond after two attempts, tell me.
Stop following this. We don't need it anymore.
Ask these three people for their availability and summarize the responses.
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